Platform
Everything a counter-and-workshop business runs on.
Five areas, one database. A sale at the till, a repair in the workshop and a delivery from a supplier all update the same customer record, the same stock and the same figures.
Sales
From the counter to the credit note.
Till
Scan a barcode, tap a quick button or pick from a picture menu. Split payments, cash change, discounts spread correctly across VAT rates, 80mm receipts and an end-of-day cash-up with a Z report.
Self-checkout
A customer-facing screen where shoppers scan and pay. Prices always come from the system, and staff unlock it with their own login when help is needed.
Quotes
Quotations with a validity period and optional extras priced separately. When the customer agrees, one click turns the quote into a draft invoice.
Invoices and credit notes
Gap-free numbering, part payments, overpayments held as account credit, bad-debt write-offs, delivery notes, shipping labels and credit notes that can never exceed the invoice.
Gift cards, store credit and cover plans
Each one sold gets its own number and balance, valid for a set period, and can only be spent while it is live and in date.
Overdue accounts
A three-stage sequence of reminder letters. Letters to businesses cite the Late Payment Act and calculate statutory interest and compensation; letters to individuals follow the pre-action protocol.
Service
Repairs, visits and bookings in one queue.
- Repairs: booking form with your terms, condition on arrival, accessories, passcode handling and data-backup choice; service report with work carried out and engineer's notes
- Progress updates: a dated timeline per repair, emailed to the customer from Mojoo Office or opened ready-written in WhatsApp or your texting app
- Collection reminders: finished repairs not yet collected come back to the top of the list on a schedule you set
- Diary: appointments and on-site visits, with directions, calendar files and "Invoice this visit" at your hourly rate
- Website bookings: requests from your website's booking form arrive as repairs, matched to existing customers by email or phone
| Job | Device | Status |
|---|---|---|
| 1044 | Dell XPS 13 - no power | In repair |
| 1043 | PS5 - HDMI port | Awaiting approval |
| 1042 | HP Pavilion 15 - keyboard | Awaiting parts |
| 1039 | Custom PC build | Ready to collect |
Stock and buying
Know what you have, what it cost and where it went.
Products
Stock items, services, discounts and money items in one list. Reorder levels flag low stock on the dashboard, and every stock movement is recorded with its reason.
Supplier price lists
Import a trade supplier's price list file to add or update products in bulk, and fetch product pictures from your web shop.
Purchase orders and goods in
Order from suppliers, book in full or part deliveries, keep the supplier's paperwork with the order and record what you have paid them.
Read a supplier's invoice
Upload the supplier's PDF or a photo. Mojoo Office reads the lines, matches them to your products and fills in a purchase order for you to check.
Returns and holding pen
Faulty items tracked back to the supplier with their RMA number. Goods returned by customers wait in a holding pen until someone checks them.
Sell online
Put products on WooCommerce, Shopify, Wix, OpenCart, eBay UK and Amazon UK, with price and stock refreshed every hour. Google Shopping and Facebook / Instagram product files too.
Money
Figures your accountant can rely on.
- Reports: sales, takings by payment method, cost of goods, gross profit, expenses and profit before tax for any period
- Tax return figures: UK VAT boxes 1 to 9 for any quarter on the standard invoice basis
- Match bank payments: upload a bank statement CSV and record which invoices each payment settles
- Do the books balance?: nineteen checks, from missing invoice numbers to stock below zero, and a lock for closed periods
- Year-end pack: one download in Excel, CSV, Sage 50 or QuickBooks Online import format
- Expenses and mileage: receipts read from a photo, nominal codes per category and HMRC mileage rates across the tax year
Example figures.
Administration
Controls an owner can set once and trust.
Logins and permissions
One login per person, so every document shows who made it. Fourteen ticks control what each person can see and do, including cost prices and data downloads.
Manager approval
Choose which actions need a manager: credit notes, refunds at the till, discounts, staff discounts and free gifts. The approver is recorded on the sale.
Parts of the system
Switch optional parts on or off for the whole business. Nothing is deleted when a part is switched off.
Governance
A tamper-evident activity log, alerts for unusual activity, program error tracking and a fingerprint check on the program files.
Backups
Nightly encrypted database backups with an automatic daily test restore, and the result on screen.
Languages and countries
Screens and customer paperwork in ten languages, and country settings for money format, dates and sales tax rates.
Technical
How it is delivered.
| Hosting | Self-hosted on your own server or NAS, in Docker containers (web and database). Used through a web browser on any PC, tablet or phone on your network. |
|---|---|
| Software | PHP 8.3 and MariaDB. An optional reading service handles supplier invoices and receipts. |
| Hardware | Works with USB barcode scanners, 80mm receipt printers and label printers through the browser's print window. |
| Data | Stays on your premises. Full database download available to the owner at any time, plus accountant export formats. |
| Updates | Delivered as a new program folder; the database brings itself up to date on the first page load. |
See the platform working.
We will walk through the parts that matter to your business.